On 1 July 2009 the Right to Information Act 2009 (RTI Act) and the Information Privacy Act 2009 (IP Act), replaced the Freedom of Information Act 1992.
• make more information held by the Government or agencies available
• provide equal access to it across all sectors of the community
• provide appropriate protection for individuals’ privacy.
Where information isn’t already available you can access information through Right to Information (RTI) or Information Privacy (IP) applications
The Company will collect personal details of participants, which may include confidential educational and health related information. Where such information is obtained it must be treated as confidential and must not be released to anyone outside of the Company unless authorised by the participant [where legally able to provide that authorisation], a parent or guardian of the participant [where legally able to provide that authorisation] or where otherwise permitted by law. Where appropriate, permission forms for participation in programs such as the Crusader program, will include authorisation for use of information for purposes such as provision of medical information to a doctor.
The Company runs a number of programs where privacy waivers are required from the parents or guardians of participants or the participants themselves (where adults). Examples include the Crusader program registration forms. In some cases (such as holiday programs where participants do not register to participate) in may be impractical or impossible to secure privacy waivers, so the use of photographs or video images of participants needs to be carefully considered. The best rule is to try to get privacy waivers where possible, but if it is not possible, be careful as to how images are used. Never use images in such a way as might embarrass or offend any person (for example – do not post photos on the website or Facebook page which might embarrass or offend anyone).
If using existing privacy waiver forms, ensure that they are suitable for the intended purpose. All such forms should be referred to the Administration Manager for approval.