On 1 July 2009 the Right to Information Act 2009 (RTI Act) and the Information Privacy Act 2009 (IP Act), replaced the Freedom of Information Act 1992.
These laws:
• make more information held by the Government or agencies available
• provide equal access to it across all sectors of the community
• provide appropriate protection for individuals’ privacy.

Where information isn’t already available you can access information through Right to Information (RTI) or Information Privacy (IP) applications
The Company will collect personal details of participants, which may include confidential educational and health related information. Where such information is obtained it must be treated as confidential and must not be released to anyone outside of the Company unless authorised by the participant [where legally able to provide that authorisation], a parent or guardian of the participant [where legally able to provide that authorisation] or where otherwise permitted by law. Where appropriate, permission forms for participation in programs such as the Crusader program, will include authorisation for use of information for purposes such as provision of medical information to a doctor.

The current Auskick registration form does not provide for any form of authorisation, however, in that form the AFL assures the confidentiality of the information contained in the registration form and states that its privacy policy complies with the 10 national principles set out in the Privacy Act.
The confidentiality/privacy policy of the Company is set out in the AFL Cape York Policy Manual The policy is to be produced as soon as possible following a request made by a participant or a parent/guardian of any participant. The policy must be reproduced on all documentation which seeks private or culturally sensitive information about a participant.

As part of the induction process for new directors and staff, the legal requirements for complying with the privacy laws and the confidentiality/privacy policy must be explained and the person conducting that part of the induction process must ensure that the person concerned has at the least, a workable understanding of the requirements.
The Company runs a number of programs where privacy waivers are required from the parents or guardians of participants or the participants themselves (where adults). Examples include the Crusader program registration forms. In some cases (such as holiday programs where participants do not register to participate) in may be impractical or impossible to secure privacy waivers, so the use of photographs or video images of participants needs to be carefully considered. The best rule is to try to get privacy waivers where possible, but if it is not possible, be careful as to how images are used. Never use images in such a way as might embarrass or offend any person (for example – do not post photos on the website or Facebook page which might embarrass or offend anyone).
If using existing privacy waiver forms, ensure that they are suitable for the intended purpose. All such forms should be referred to the Administration Manager for approval.

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